Real Estate Legal Assistant

Work for a high-profile entertainment and civil litigation firm in beautiful Beverly Hills surrounded by gorgeous offices! Our client, a prominent boutique law firm needs an experienced Real Estate Legal Assistant to work with partners and associates. In this exciting Real Estate Legal Assistant role, you will have:

Strong knowledge of the transactional Real Estate practice area as well as experience in proofing, assembling and organizing real estate specific documents including leases, purchase and sale agreements, escrow instructions and closing binders.
Good interpersonal/client interaction skills, proficient in Word, Excel, Outlook, PowerPoint, electronic and written calendaring skills, excellent organizational skills, proactive, resourceful and the ability to multi-task and prioritize are a must.
Qualified candidates will have excellent software and administrative skills including high level proficiency in MS Word, and excellent understanding of formatting and document conversion. Additionally, excellent spelling and proofreading skills are required.

Job Requirements for Real Estate Legal Secretary candidate:

Prior experience with a large to medium size law firm is required.

A bachelor’s degree or commensurate experience.
Knowledge of specific real estate forms and software: CAR and AIA forms and AIRCRE software.
Experience with electronic filing in iManage/FileSite a plus.
Must be flexible, highly organized, and comfortable working independently while successfully managing conflicting priorities.
Real Estate Legal Secretary candidate must be able to effectively communicate with a diverse audience that includes attorneys, clients, staff and vendors.
Ability to identify/analyze problems and challenges and to recommend/implement solutions.

The firm offers a friendly, team-oriented working environment and salary commensurate with experience, motivation and work product.

Required Education of Real Estate Legal Assistant:

Bachelor's Degree
Legal Secretary: 10+ years’ experience
Real Estate: 10+ years’ experience

$75,000.00 – $85,000.00 per year

 

 

Real Estate Paralegal


Work for a very prestigious Beverly Hills boutique law firm! Our client, a high-profile entertainment and civil litigation firm, is seeking a very experienced Real Estate Paralegal for its beautiful offices and interesting clientele.

In this Real Estate Paralegal position, you will be given highly sophisticated assignments while working with partners and associates on large scale real estate deals. The Real Estate Paralegal will:

Assist the Firms' transactional Real Estate Group with pre-closing, closing and post-closing tasks and assignments.
The Real Estate Paralegal Candidate will be responsible for proofing, assembling and organizing transactional documents and conducting closings for finance and purchase and sale transactions,
Act as the primary lead on due diligence projects including, review of title and survey, preparation of due diligence and closing checklists, and composing executive summaries for leases and other real estate documents.

Ideal Real Estate Paralegal Candidate Requirements:

Bachelor's degree or associate degree with a paralegal certificate from an ABA qualified program.
Must have 10+ years of Real Estate/Finance experience and have worked with a variety of lenders.
Experience preparing UCC financing statements, closing escrow instructions, closing documents and binders, reviewing title policies and working with title companies regarding any policy issues.
Must be familiar with filing appropriate documents with the Secretary of State, Department of Corporations, Internal Revenue Service and/or the Franchise Tax Board and obtaining tax identification numbers.
The ideal Real Estate Paralegal candidate will have a strong history of multi-tasking and office organizational skills, be proficient in MS Word, Excel, and Power Point and be familiar with standard legal database software and programs.

Skills, Competencies & Qualifications of the Real Estate Paralegal:

Organized and very detail oriented.
Strong written and verbal communication skills.
Ability to work in a fast-paced environment.
Ability to take on new challenges quickly and successfully.
Strong work ethic and be a committed team player.
Polished and professional demeanor to be able to work with high-wealth clients
MUST have law firm experience - REQUIRED

The ideal Real Estate paralegal has a stable work history and excellent references.

$100,000.00 – $130,000.00 per year

 

Receptionist

Work in a very prestigious global law firm in Palo Alto! In this AmLaw 100 firm, the Receptionist holds a key role in a smoothly running office. The firm is seeking a Receptionist who is polished and professional and used to dealing with executives and high-wealth clients. This exciting Receptionist role has you handling responsibilities such as:

maintaining a professional environment at reception,
greeting, welcoming, and announcing clients and visitors to the office;
answering internal and external calls,
taking/transmitting messages for office personnel, clients, and visitors;
paging; assigning visiting attorney offices and conference rooms,
maintaining organization of all reception-related processes;
ordering food for meetings and other office events;
preparing daily conference room schedule,
coordinating all conference room meetings and events;
assisting with daily email distribution of various communications;
assisting clients and other visitors with taxicab/car service/concierge needs;
receiving deliveries and coordinating with mailroom.

Required Qualifications for Receptionist:

MUST have prior law firm experience. The firm will not consider your Receptionist application for Receptionist without law firm background.
High school diploma or equivalent.
At least one year Receptionist experience in a law firm preferred.

$50,000.00 – $56,000.00 per year

 

 

Office Services

Our client, a prestigious Beverly Hills law firm is seeking an experienced Office Services Specialist. The candidate MUST have experience in a law firm. The firm will not consider your resume without it.

The firm handles high profile entertainment and well-known business entities. In this exciting Office Services Specialist role, you will:

Reception:
1. Provide back-up support to Receptionist:
a. Monitor staff/visitors in reception area. Greet visitors and ensure that visitors are on bona fide Firm business.
b. Receive, respond and follow through answering telephone calls.
c. Accept and document receipt of incoming materials for office personnel.
d. Reserve conference rooms as requested; report conference room conflicts to Supervisor.

Facilities:

1.Setup/break down conference rooms in a timely manner for meetings as required.

2. Setup/break down Firm lunches in a timely manner for meetings
3. Maintain kitchens, copy rooms and Office Support areas. Ensure areas are clean and supplies are arranged in an orderly manner.
4. Execute and/or assist with interoffice moves of supplies, files, equipment and furniture as required.
5. Setup offices/workstations with supplies for new hires as required.
6. Empty shred containers and box up contents for shredding service.

Mailroom, Messenger Services, and Photocopy Operation:
1. Travel to U.S. Post Office for supplies and processing/dropping off mail as required.
2. Travel to FedEx office for supplies and dropping off outgoing shipments.
2. Receive, sort and deliver all mail according to established time schedules and firm guidelines.
3. Process, post and bundle outgoing mail according to established firm guidelines; deposit in specified pick up areas for appropriate transmission.
4. Deliver to and/or pick up materials from clients and outside businesses.
5. Distribute newspapers and periodicals as required.
6. Monitor postage meter balances; coordinate ordering additional postage with Supervisor.
7. Monitor postage equipment and supplies; coordinate placing service calls and ordering supplies with Supervisor as required.
8. Complete scanning and reprographic assignments as required. Ensure instructions are accurately followed, and completion is in a timely manner.
9. Maintain adequate inventory of copy paper. Stock copy rooms with appropriate level of paper. Coordinate ordering of fax and photocopy supplies with Supervisor.

10. Maintain adequate inventory of general office supplies for the main supply area. Maintain adequate inventory of standard firm stationery.

JOB SPECIFICATIONS
1. Must be able to lift up to 50 pounds on a daily basis.
2. Must be able to push mail cart of approximately 40 pounds on daily basis. Requires ability to bend for retrieval and pickup of mail.
3. Requires standing and walking for up to 90 percent of work day. Also requires the ability to bend and maneuver to set up equipment needed for client/Firm meetings.
4. Must be able to read and sort materials alphabetically and/or numerically.
5. Answer telephone calls, direct calls to appropriate party, place callers into voicemail and take complete messages.
6. Must be able to communicate in verbal and written form, including ability to communicate using e-mail system. Must possess skills to compose general business correspondence.

$45,000.00 – $55,000.00 per year

 

 

Floater Legal Secretary


Our client, a prestigious California law firm, is seeking an experienced Floater Legal Assistant for its Century City offices. The firm specializes in civil litigation and corporate transactional practice specialties. They also provide Trusts & Estates and Real Estate services to high profile clients.

In this exciting and challenging Floater Legal Assistant role, you will provide interim desk coverage and consistent support to the attorneys and the firm. The Floater Legal Assistant must have the ability to work in all practice areas of the firm (transactional and litigation).

The Floater Legal Assistant has the opportunity to enjoy a variety of work, which helps them to get familiar with the Firm's lawyers and types of documents being produced in each department.

The duties and responsibilities of the Floater Legal Assistant include:

- Answer telephones

- Edit, format, revise and proofread documents as requested

- Scan documents into PDF for distribution internally and to clients.

- Prepare client/matter in-take forms for submission

- Put all work in final and does not save work for the returning legal assistant.

- Maintain attorney calendars and contact lists

- Maintain attorney time in accounting software

- Make travel arrangements and complete and submit expense reports

- Perform transcription from digital software program

- Schedule meetings, assign conference room, including video conferences

- Order meals for meetings or coordinates with the Hospitality Team

- Coordinate visiting offices and guest requests

Transactional Assignments

- The Floater Legal Assistant candidate will assist attorney with mergers, acquisitions, estate planning, contract law and real estate transactions.

- Provide partner(s) with assistance in the preparation for closing various real estate transactions

- Familiarity with A.I.A. Contract Documents and C.A.R. Forms is a plus

Litigation Assignments

- Filing with State and Federal Courts (including e-filing)

- Filing in Appellate Court is a plus

- Editing and finalizing litigation documents (pleadings and discovery)

- Knowledge regarding discovery procedures and deadlines

- Knowledge in using Legal Solutions and File & Serve Xpress

The ideal Floater Legal Assistant has experience in litigation and corporate transactions in a law firm and a stable work history.

$70,000.00 – $80,000.00 per year

 

 

Receptionist Law Firm


Our client, a very prestigious national law firm, needs a temporary experienced receptionist for its Century City offices. The position could go to full-time for the right candidate. In this exciting position, you will meet and greet clients, schedule conference rooms, answer phones, handle inquiries and other administrative duties. The receptionist must be polished and professional with a great personality. The position starts on Thursday, October 4th. Excellent references required.

$18.00 – $20.00 per hour

 

 

Litigation Support Specialist


Our client, a prestigious mid-size firm is seeking a Litigation Support Specialist for its Century City Offices. The firm specializes in Fortune 1000 clients, civil litigation, real estate, IP and entertainment clients. It is known for advising a roster of diverse, selective clients — from start-ups and large global corporations to high-profile entertainers and other well-known individuals.

In this exciting Litigation Support Specialist role, you will handle sophisticated assignments:

Handle day-to-day litigation support duties in Relativity
Handle complex ESI collections, data processing and transfer, database setup, and attorney review
Work with outside vendors
Provide database training - specifically in Relativity
Upload review and production documents to Relativity workspaces.
Process incoming data productions – ranging from emails, system files and e- discovery for upload to databases
Troubleshoot processing issues on back-end SQL server maintenance, creating and running scripts to assist in automated efficiency
Create complex searches, document inquiries and templates for attorney review
Coordinate with outside vendors for off-site scanning, data collection & trial support.
Process and extract metadata including extracted text from client native files and generate load files to import into litigation databases
Deliver support for large projects at the review and production level in Relativity

The ideal Litigation Support Specialist candidate will have: At least 5 years litigation support experience, preferably at a large or mid-size law firm. Must be a Relativity expert.

Expertise in Relativity
BA degree or equivalent
Stable work history
At least 5 years’ experience from a major or mid-size law firm
Litigation Support experience

$75,000.00 – $95,000.00 per year

 

Corporate Legal Secretary


Our client, a global law firm, is seeking an experienced AMT Corporate Legal Secretary for its Century City Offices. In this exciting Corporate Legal Secretary role, you will work with top attorneys and Fortune 500 and 1000 clients. The Corporate Legal Secretary will handle:

Advanced Media Technology
Heavy correspondence
eMail
Working with Secretary of State
Redlining and blacklining
Heavy phones
Booking travel
Handling critical deadlines
Preparing transactional documents
Working with mergers & acquisitions

The Corporate Legal Secretary should have:

At least 3 years corporate transactional experience in a law firm required

Stable work history

$75,000.00 – $85,000.00 per year




Employment Law Secretary

Our client, a prestigious Century City law firm, is seeking an experienced Employment Law Secretary to work with a dynamic litigation team. In this Employment Law Secretary role, you will:

be familiar with employment labor law and all forms of business litigation.

The Employment Law Secretary should be competent in Microsoft Offices (Outlook/Word/Excel/PowerPoint), high functioning in Document Management Systems (iManage/Docs Open/File Site), familiar with using Macros to generate letters, memos, pleadings, discovery, styles application to documents, attention to detail and proactive by nature.

The Employment Law Secretary should always be thinking about the next step. The Employment Law Secretary must have high technical ability. Compulaw and iPro experience would be a plus. At least 3 years’ experience in employment law is preferred. Must have experience as a litigation legal secretary. The firm will not consider your resume without this requirement.

$75,000.00 – $85,000.00 per year

 

Administrative Manager

Our client, a prestigious national law firm, is seeking an Administrative Manager for its Downtown Los Angeles offices. The firm handles civil litigation, Fortune 1000 and high wealth clients, entertainment and high-profile cases. In this exciting Administrative Manager role, you will
manage the firm’s administrative resources to include legal secretaries, word processing, reception, administrative support team and file clerks.

Specific responsibilities of the Administrative Manager include:
Staff Management of the Administrative Manager:

Manage the Los Angeles’ office administrative staff including legal secretaries, word processing team, receptionists, administrative support team and file clerks.
Maintain administrative staff by recruiting, selecting, orienting, and training employees.
Manage performance by communicating expectations; monitoring, and appraising performance; coaching and counseling employees; and developing process and procedure.
Identify and coordinate appropriate training for the various groups and individuals.

Time Management Skills of the Administrative Manager:

Ensures appropriate coverage to meet firm needs. Coordinates vacation/leaves of absence/trial coverage and requisitioning of temporary help.
Oversees time sheet administration for reporting employees including collecting timesheets, checking for accuracy and completeness, and coordinating with payroll.

Service Management Duties for Administrative Manager:

Completes special projects including evaluation and refinement of organizational structure of administrative support, processes, and staff skill set.
Regularly tracks, reports and makes adjustments to service based on metrics.
Improves service quality by gathering regular feedback from attorneys and firm management.

Requirements for Administrative Manager:

The successful Administrative Manager candidate will have a track record of managing large groups of administrative professionals for at least 5 years in a law firm
Management of at least 50 law firm staff employees
Strong knowledge of the tasks of or previous experience as a Litigation Secretary required.
Stable work history
Must have law firm background - required. The firm will not consider your resume without law firm experience.
Major firm background preferred
BA or equivalent degree preferred
The firm is seeking a candidate who has legal secretary or paralegal background and has worked their way up the corporate ladder

$100,000.00 – $130,000.00 per year

 
 

Billing Clerk

Our client, a global law firm, needs an experienced Billing Clerk for its Downtown Los Angeles offices. In this exciting Billing Clerk role, you will handle California office billing together with a team of accounting professionals. In this Billing Clerk position, your responsibilities include:

All aspects of drafting and finalizing client bills.
Collaborate with Client Services Lawyers (CSL), legal secretaries, and others to ensure timely billing and collection;
Monitor unbilled time;
Generate proformas;
Generate draft bills; confirm bills conform to billing arrangements;
Perform manual calculations;
Prepare write-up/write-down forms and obtain approvals.
Prepare bill reports, fee and disbursement summary and prepare final bill.
Communicate with clients to resolve billing/collection issues and collaborate with CSLs on engagement letters, etc.
Maintain client billing folders.

*Required Qualifications for Billing Clerk:

Four-year college degree or equivalent work experience.
Minimum of two years' experience in Legal or Professional Services Billing;
Elite Legal billing strongly preferred.
Advanced Excel.
Law firm experience preferred.
Stable work history.

$65,000.00 – $72,000.00 per year

 

 

Trusts & Estate Secretary


Work with one of the most prestigious estate planning firms in California! This Trusts & Estate Planning boutique is looking for an experienced Trusts & Estate Secretary for its Westwood offices. In this exciting Trusts & Estate Secretary role, you will work with very high-wealth clients doing a host of sophisticated duties.

Position could be temp to full-time or full-time.

JOB DUTIES AND RESPONSIBILITIES of Trusts & Estates Secretary:.
1. Handle correspondence
2. Answer telephone calls and records messages.

3. Prepare trust administration documents.

4. Handle email

5. Book travel

6. Take handwritten notes at meetings with attorneys and others.
7. Work with court

8. Preparation of wills

9. Prepare inventories and asset lists

KNOWLEDGE, SKILLS AND ABILITIES for Trusts & Estates Secretary:
1. Proof and perform extensive editing (e.g., punctuation, grammar, spelling) of law office correspondence and legal case matters. Performs non-complex mathematical calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally.
2. Approximately four or more years on the job experience in Estate Planning and/or Probate/Trust Administration in a law firm is required.
3. Perform services as a notary.

4. At least 3 years of Trusts & Estates Secretary experience in a law firm is absolutely required. The firm will not consider your resume without this experience.

The ideal Trusts & Estates Secretary has experience working with high-wealth clients and a stable work history.

$70,000.00 – $80,000.00 per year

 

 

Trusts & Estate Paralegal


Work for a prestigious global law firm! Our client, a prominent major law firm, is seeking an experienced Trusts & Estates Paralegal for its Century City offices. In this exciting Trusts & Estates Paralegal role, you will have sophisticated responsibilities working with very high-wealth clients. Some of the responsibilities of the Trusts & Estates Paralegal are:

Duties & Responsibilities of Trusts & Estates Paralegal
Some of the required duties will be:

Complete the preparation of Wills, Trusts and other estate planning forms
Organize assets; coordinate trust funding; prepare real property deeds and related documents; marshal assets;
Organize and index documents;
Assist in the preparation of federal estate and gift tax returns;
Prepare fiduciary accountings; and prepare and file probate forms and manage dockets.
Prepare petitions for probate, trust-related documents, pleadings and declarations with applicable courts.

Skills & Competencies of Trusts & Estates Paralegal
The successful Trusts & Estates Paralegal candidate will be a team player with a positive attitude and be able to maintain a consistently high standard of service and leadership. He or she must be a self-starter who can work well under minimal supervision as well as take a proactive approach to being team oriented.

The ideal Trusts & Estates Paralegal candidate will have exemplary organizational skills, attention to detail, strong client service skills, excellent verbal and written communication skills, and the ability to work well under pressure, multi-task and set priorities while meeting deadlines in a fast-paced environment.

Qualifications & Prior Experience of Trusts & Estates Paralegal
The ideal Trusts & Estates Paralegal candidate will have a bachelor’s degree and paralegal certification compliant with the State Bar of California Business and Professions Code § 6450.

The ideal Trusts & Estates Paralegal candidate will have at least five years of experience and be able to handle all aspects of estate planning and trust administration. Proficiency with Windows-based software and Microsoft Word, Excel and Outlook are required. Stable work history is required.

 

 

Corporate Paralegal


Our client, a national law firm, is seeking an experienced Corporate Paralegal for its Century City offices. The Corporate Paralegal creates organizational and dissolution documents for corporations (including non-profit corporations), LLCs and partnerships, and related documents.

The ideal Corporate Paralegal candidate should have experience with formation, merger, and dissolution of corporations, non-profit corporations, limited liability companies, and partnerships. Other duties include drafting governing documents such as bylaws and operating agreements, preparing annual corporate maintenance, drafting shareholder and Board of Director minutes and assist with purchase and sale transactions.

The Corporate Paralegal will draft deeds and miscellaneous regulatory filings. Must have a minimum of 2-4 years' experience as a corporate paralegal in a law Firm or the equivalent, a four-year college degree or equivalent and ABA approved paralegal certificate. The Corporate Paralegal also presents a stable work history.

 

 

Trusts & Estate Planning Paralegal


Work for a very prestigious boutique Trusts & Estate planning firm! Our client, a prominent law firm in Burlingame, needs a jr. paralegal to work with very high-profile paralegals in Trusts & Estate planning. In this Trusts & Estate Planning paralegal position, you will:

The ideal Trusts & Estate Planning Paralegal candidate is extremely empathetic and capable of offering the highest level of service to the firm's clientele. Professionalism and teamwork are prized, so the best Trusts & Estate Planning paralegal candidate works well with attorneys, co-workers, clients and their allied advisors, such as accountants and financial planners, and the court.

Responsibilities of the Trusts & Estate Planning Paralegal include all facets of trust and probate administration, including meeting with clients, trustees and family members; communicating with beneficiaries; drafting correspondence and legal documents; preparing deeds, asset spreadsheets and probate pleadings; preparing federal estate tax returns and gift tax returns; reviewing bank statements; notarizing documents; and organizing and maintaining client files.

Job Requirements for Trusts & Estate Planning Paralegal
Education, training, experience:

Minimum of 2 years solid trust & estate paralegal experience,
Or, two years tax or corporate transactional paralegal experience
A BA Degree and paralegal certificate preferred
Highly proactive with attention to detail, dependable, and extremely organized
Excellent math and computer skills, including at least intermediate command of Word and Excel
Excellent problem solving and analytical skills
Excellent proofreading skills and clear and concise communication skills
Knowledge of Probate process and rules, use of judicial council forms preferred

Experience in a law firm preferred
Stable work history

The ideal Trusts & Estate Planning paralegal candidate has knowledge of iManage, Adobe Acrobat and MacPac.

$70,000.00 – $85,000.00 per year

 

 

Litigation Secretary

Work for a prestigious national law firm in San Francisco! Be the right-hand person to partner and associates. Our client, a top law firm, is seeking an experienced Litigation Secretary. In this exciting Litigation Secretary role, you will:

Interact regularly with attorneys and clients
Prepare TOC/TOA
Prepare eFilings
Handle heavy correspondence and phones
Schedule depositions
Handle state and federal filings
Prepare trial exhibits

The ideal Litigation Secretary candidate has strong communication, interpersonal skills, teamwork, attention to detail and customer service skills. The secretary performs a variety of legal and administrative tasks to support assigned attorneys. He/she maintains a general knowledge of the Firm's practice areas/groups and specialized knowledge of the assigned attorneys’ practice area(s) and clients. He/she provides a high level of personalized customer service and support while producing a high volume of consistently excellent work product in order to support the success of the Firm.

Requirements for Litigation Secretary

At least five years Litigation Secretary experience in a law firm
Major firm background preferred
Stable work history
Degree preferred

$75,000.00 – $100,000.00 per year

 

 

Litigation Secretary/Paralegal


Join this prestigious boutique law firm in Century City! Our client needs a hybrid litigation legal secretary/paralegal to join its dynamic team. In this exciting Litigation Secretary/Paralegal role, you will work as an employment labor law and business litigation legal assistant.

The Litigation Secretary/Paralegal must be familiar with employment labor law and all forms of business litigation. The Litigation/Secretary Paralegal should be competent in Microsoft Offices (Outlook/Word/Excel/PowerPoint), high functioning in Document Management Systems (iManage/Docs Open/File Site), familiar with using Macros to generate letters, memos, pleadings, discovery, styles application to documents, attention to detail and proactive by nature.

The LItigation Secretary/paralegal candidate must not be task oriented and should always be thinking about the next step. This person must have high technical ability. Compulaw and iPro experience would be a plus. Law firm experience and stable work history is required.

$65,000.00 – $85,000.00 per year

 

 

Conflicts Specialist

Our client, a global law firm, is seeking an experienced Conflicts Specialist for its Downtown Los Angeles offices. This is an excellent position for a recent college grad or someone with 1-2 years experience. In this exciting Conflicts Specialist role, you will identify and recommend resolution of conflicts-of-interest.

In this capacity, the Conflicts Specialist will:

• Conduct thorough and accurate research of corporations, agencies and individuals listed as incoming parties to client/matters, or submitted with preliminary conflicts checks;

• Analyze and evaluate both the reference source research results and conflicts reports to determine whether conflicts-of-interest may exist with incoming parties;

• Inform attorneys and administrative staff as to whether conflicts exist and propose steps to resolve;

• Update the corporate hierarchies or “family trees” in the Firm’s conflicts database and billing database;

• Conduct pro-active research of mergers, acquisitions and potential bankruptcies using various business reference sources and record findings in the conflicts database;

• Research and process requests including close, reopen, client, matter, and mailing/contact change requests;

• Work overtime as required; and

• Handle additional Conflicts research and analysis projects as assigned.

Qualifications for Conflicts Specialist:

The Firm is seeking Conflicts Specialist candidates who have:

•Fundamental-level proficiency in conflicts related computer operations and software programs;

•Fundamental-level proficiency in Microsoft Office Suite, with emphasis on Microsoft Word;

•Advanced-level proficiency in business verbal and written communications;

• The ability to type 55 words per minute;

•Fundamental knowledge of research procedures and methodology;

• Bachelor’s degree (required); a g.p.a. of at least 3.6

• The Conflicts Specialist should have at least 1 year of office experience (preferred).

$50,000 per year

 

 

Accounts Payable


Our client, a global law firm, is seeking an experienced Senior Accounts Payable Coordinator for its Downtown Los Angeles offices. In this exciting Accounts Payable Coordinator role, you will perform advanced Accounts Payable and reconciliation functions for the Firm.

In this capacity, the Senior Accounts Payable Coordinator will:

Review checks processed by AP Coordinators for accuracy and completeness and makes appropriate corrections when necessary;
Process void checks and vendor/payee set up;
Review account reconciliations and/or delinquencies;
Review outstanding check report, AP Aging, and 1099 listing;
Process 1099 and generate YE reports for tax/audit preparation;
Research system issues and open support tickets with all web based AP programs;
Audit and reconcile Accounts Payable systems and processes;
Provide guidance to the AP Coordinator regarding systems and general AP procedures;
Reconcile operating/controlled disbursement bank account;
Prepare ad-hoc reports required for analysis on special projects and/or upper management requests;

Qualifications for Accounts Payable Coordinator:

Bachelor’s degree (required);
At least 6 years of accounting or finance experience;
At least 4 years of accounts payable experience;
At least 6 years of experience in a professional services or legal environment (preferred);
Advanced proficiency in accounts payable systems (Elite/3E is preferred);
Advanced proficiency in MS Office Suite applications, specifically MS Excel and spreadsheet/database applications;
Experience with Chrome River application is preferred.

The ideal Accounts Payable candidate has experience in a law firm and stable work history.

$68,000.00 per year

 

Litigation Paralegal


Work in a fun, fast-paced boutique law firm! Our client, a prestigious Glendale firm, is seeking an experienced Litigation Paralegal. In this exciting Litigation Paralegal role, you will work with unions in entertainment, employment law, civil litigation, transportation, education, bankruptcy, teachers and other practice areas. Your responsibilities as a Litigation Paralegal will be:

Preparation of litigation documents, coordinating document production, and maintaining case files as well as performing these other critical functions:

Investigate, analyze and communicate relevant facts and legal concepts
Attend conference calls w/attorneys and clients, take notes and prepare minutes
Perform corporate structure, asset and records searches
Prepare and maintain monthly and quarterly reports in Excel
Communicate w/accounting firms or auditors and administer monthly invoices
Be responsive to the needs of attorneys and clients
Maintain a case or program calendar Outlook
Create and maintain program budgets

The successful Litigation Paralegal candidate must have meaningful Excel experience, an understanding of functions and formulas, able to analyze and accurately report data, and have the ability to communicate and present information to attorneys and clients effectively.

The ideal Litigation Paralegal candidate will have at least five (5) years of experience as a litigation paralegal, have a paralegal certificate, and be familiar with Los Angeles Superior Court, and the United States District Court.

Knowledge of Bankruptcy Court, PERB and NLRB would be helpful. The Litigation Paralegal will have thorough knowledge of Microsoft Office applications as well as billing software and document management systems. Experience with both Westlaw and Lexis and resourceful internet research skills are preferred.

 

Trusts & Estate Planning Secretary


Our client, a global and prestigious law firm, is seeking an experienced Trusts & Estate Planning Secretary for its San Francisco offices. In this exciting role as a Trusts & Estate Planning secretary, you will have the following sophisticated duties:

preparation of documents to support timekeepers,
extensive client contact including handling incoming calls, correspondence and appointments for timekeepers;
preparation of draft and final documents;
creation and maintenance of files and e-files; all other administrative support for timekeepers including time entry, travel arrangements, calendaring of due dates, engagement letters, etc.

The ability to work well under pressure with great attention to detail is essential. To be successful in this role, Trusts & Estate Planning Secretary candidates must have the ability to maintain absolute confidentiality regarding discussions, records, files, documents and information. Successful Trusts & Estate Planning Secretary candidates will also possess very strong judgment and decision-making skills while working independently, a stable work history and as part of a collaborative team. Fast and accurate typing, with exhibited proficiency in MS Word, Outlook, iManage, and other firm applications.

$73,000.00 – $85,000.00 per year

 

 

Litigation Legal Assistant


Our client, a prestigious boutique firm, recently opened a new office in Downtown Los Angeles and needs an experienced temp, temp-to-hire or direct hire candidate to fill the desk immediately. Below are the requirements for the Litigation Legal Assistant. The Litigation Legal Assistant candidate must be proficient in ECF filings. The candidate will work one-on-one with a high-profile attorney with prestigious clients. Heavy litigation background is required.

Minimum of 5 years’ litigation experience with mastery of calendaring procedures and electronic filings in Federal and State court;
Major law firm experience;
Strong litigation skills and knowledge of general calendaring procedures in Federal and State court;
Knowledge of legal terminology, legal and court procedures, e-filings, docket and records management;
Bachelor’s Degree or equivalent preferred;
Exceptional organizational skills, the ability to multi-task and consistently meet deadlines;
Excellent communication skills and the ability to work with people of varying skills, responsibilities, and backgrounds; and
Exceptional grammar, spelling, redlining and proofreading skills.
Experience in restructuring, bankruptcy, banking or employment law is preferred.

 

Litigation Secretary


Our client, a prestigious established boutique law firm, is seeking an experienced Litigation Secretary to work in its Glendale offices. In this exciting Litigation Secretary role, you will work with unions in the entertainment and other fields. The Litigation Secretary position is a union position.

The Litigation Secretary's responsibilities will include:

• Answer and screen calls for partners.
• Format, edit and finalize correspondence and legal papers such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or a paralegal as well as letters and memos.
• Process electronic court filings.
• Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings.
• Perform transcription and dictation.
• Schedule meetings and arrange conference rooms.
• Prepare expense reimbursements.
• Enter and maintain client contacts in Outlook.
• Maintain attorney chron files.
• Arrange for outgoing mail and packages to be picked up.
• Print documents for attorneys as requested.
• Manage monthly/quarterly client reports and spreadsheets.
• Filing of pleading and discovery clips.
• Set-up and arrange conference calls.
• Coordinate travel arrangements.
• Operate office equipment, such as photocopy machine, binding machines and dictation equipment.
• Maintain documents in document management system.
• Schedule court reporters.
• Review daily mail for assigned partners.
• Perform redlining of documents.
• Obtain documents from court websites, Pacer, etc.

The ideal Litigation Secretary candidate will have:

Five years Litigation Secretary experience in a law firm
Stable work history

$77,000 per year

 

Docketing Clerk


Work in a prestigious boutique plaintiff law firm in Century City. This Docketing Clerk position’s responsibilities include:

Calendar through calculating rule-based litigation system (General Civil, State, Federal,

Administrative & Arbitrations) deadlines per applicable court rules.

Filing all paper file cases
Manage all Electronic Documents such as Pleadings, Discovery, and Correspondence
Distribute Reports
Responding to requests from regarding calendared events, deadlines, court procedures and rules.

The ideal Docketing Clerk has at least five years’ experience in a law firm; knowledge of ProLaw and stable work history.

 

Litigation Secretary


Our client, a prestigious mid-size firm, is seeking a Litigation Secretary for its Downtown Los Angeles offices. The firm handles litigation, employment law, real estate, bankruptcy and other practice specialties. The Litigation Secretary will assist 6 attorneys. In this exciting Litigation Secretary role, you will:

Handle ECF filings and other electronic filing vendors such as One Legal, True Filing, Odyssey File & Serve (Odyssey e-FileCA),
Federal Court, State Court, Appellate Court, District Court, and transactional.
Run Table of Authorities and Table of Contents.

The ideal Litigation Secretary will have knowledge of:

Word, Excel, Outlook, FormsWorkFlow or equivalent court forms program, Ecopy, pdfdocus, Adobe, Equitrac, eDockets, Workshare or an equivalent document comparison program. .

The Litigation Secretary has excellent work ethic, able to multi-task, has attention to detail, great follow-up, is an excellent proofreader, and has excellent typing speed.

Schedule: Monday-Friday: 9:00 am to 5:30 pm with an unpaid hour for lunch.

 

Trusts & Estates Secretary


Our client, a global law firm, is seeking an experienced Trusts & Estates Secretary for its San Francisco office. The Trusts & Estates Secretary will work with attorneys in this exciting role. The firm offers an excellent salary and benefits.

Your responsibilities as a Trusts & Estates Secretary would be:

Maintain calendar
Handle correspondence
Answer phones
Prepare Trusts & Estates documents
Handle probate documents
eFilings
Prepare pleadings
Prepare wills, inventories, asset valuations
Book travel

Requirements for Trusts & Estates Secretary

At least 5-7 years’ experience as a Trusts & Estates Planning Secretary
Law firm background required
Stable work history
Excel spreadsheet knowledge

 

 

Litigation Legal Assistant Century City

Our client, a prestigious Century City law firm, is seeking an experienced Litigation Legal Assistant. In this exciting Litigation Legal Assistant role, you will:

Prepare pleadings
TOC/TOA
Redline
Schedule depositions
Prepare exhibits, witness lists
Handle time entries
Prepare expense reports
Book travel
Handle heavy correspondence
Book travel
Handle phones
eFilings
State and Federal court

The ideal Litigation Legal Assistant will have:

At least five years solid experience in a law firm
Stable work history
Excellent typing skills

The Litigation Legal Assistant candidate will also have business litigation experience with large, complex cases.

$70,000.00 – $80,000.00 per year

 

 

Litigation Secretary

Our client, a prestigious global law firm, is seeking an experienced Employment Litigation Secretary for its Downtown Los Angeles offices. In this Employment Litigation Secretary role, you will:

The Litigation Secretary will coordinate and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices handling tasks and projects;
Prepare complex legal documents and correspondence; file with appropriate court or agency;
Prepare billing including time entries;
Edit and review process of client bills; coordination of expense reporting and promotion of time entry best practices;
eFilings, preparation of pleadings
Schedule depositions
Handle correspondence and heavy phones
The Employment Litigation Secretary may be required to work overtime

Qualifications for Litigation Secretary

Associate degree or bachelor’s degree (preferred);
Minimum 5 years of Litigation experience;
Stable work history
Major or mid-size law firm background preferred
Experience in employment litigation secretary background preferred

The hours for the Employment Litigation Secretary are 9:00 - 5:00 or 9:30 6:30pm.

$70,000.00 – $90,000.00 per year

 

 

Trusts & Estate Planning Paralegal


Our client, a prestigious Boston law firm, is seeking an experienced Trusts & Estate Planning Paralegal. You will be responsible to provide support to all aspects of sophisticated estate, trust and guardianship practice. Excellent salary and benefits.

Responsibilities for Trusts & Estate Planning Paralegal:

Familiarity with all aspects of estate and trust administration including:

Practices of the Massachusetts probate courts, collection and valuation of assets, preparation of estate tax returns for large and complex estates;
Preparation and allowance of probate accounts, termination of estates and funding of trusts; and knowledge of fiduciary income taxation.

Skills Required for Trusts & Estate Planning Paralegal:

A minimum of five years’ experience in a law firm required.
Strong organizational and communication skills as well as initiative and ability to handle multiple assignments concurrently.
A Bachelor’s degree and/or formal paralegal certificate is required.
The Trusts & Estate Planning Paralegal demonstrates a stable work history.

 

 

Trusts & Estates Paralegal


Are you seeking an exciting Trusts & Estates Planning Paralegal position? This firm may be for you! Our client, a very prestigious boutique firm, is seeking a highly experienced Trusts & Estates Planning Paralegal for its Burlingame, CA offices. The firm specializes in high-net worth clients, non-profits and companies. In this sophisticated role, the Trusts & Estates Planning Paralegal will:

The firm is seeking a full-time, experienced Trusts & Estates Paralegal to work in the area of trust and estate administration. Organization and attention to detail are extremely important in this fast-paced office.

The ideal Trusts & Estates Paralegal candidate is extremely empathetic and capable of offering the highest level of service to our clientele. Professionalism and teamwork are prized, so the best candidate works well with attorneys, co-workers, clients and their allied advisors, such as accountants and financial planners, and the court.

Responsibilities for the Trusts & Estates Paralegal include all facets of trust and probate administration, including meeting with clients, trustees and family members; communicating with beneficiaries; drafting correspondence and legal documents; preparing deeds, asset spreadsheets and probate pleadings; preparing federal estate tax returns and gift tax returns; reviewing bank statements; notarizing documents; and organizing and maintaining client files.

Job Requirements for Trusts & Estates Planning Paralegal

Minimum of 2 years (preferably 3-5 years) solid trust & estate paralegal experience, along with a bachelor’s degree and a paralegal certificate or equivalent
Excellent math and computer skills, including at least intermediate command of Word and Excel
Excellent problem solving and analytical skills
Excellent proofreading skills and clear and concise communication skills
Knowledge of Probate process and rules, use of judicial council forms
Stable work history

The ideal Trusts & Estates Paralegal candidate has knowledge of iManage, Adobe Acrobat and MacPac.

$80,000.00 – $100,000.00 per year

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